SpendAble helps your team stay on top of shared spending in real time, cut down on admin, and stay focused on creating meaningful experiences in your programs and day groups.
Receive group activity payments quickly with a process that’s easy to work with and simple to follow
Standardise payment collection and stop managing client funds by hand
Reduce admin and help service providers stay focused on people that matter
Upload receipts in one click and access real-time evidence when you need it
Provide Families a clear record of spending with one simple upload
Keep track of support staff spending and reduce follow-ups across programs
Replace complex payment environments with one consistent, easy-to-follow process
Identify who makes payments for clients in real time
Manage group payments smoothly without cash, confusion, or delays
Spending is automatically reconciled the moment a card is tapped
Every participant gets a record for joint costs with no manual tracking
Export clean, timely data for reporting that meets provider business needs
SpendAble is purpose built for service providers who support their clients and handle their personal money in some capacity, including those who run groups and day programs. We work with leading NDIS providers, Aged Care providers, Child & Family Services providers and Trustee/Guardian's across Australia.
Whether you're handling group outings, activity payments, or shared costs across multiple programs, SpendAble supports client funds management in a way that’s simple, secure and designed to suit how you work.
Staff no longer need to:
— Manually log paper receipts
— Complete cash counts
— Reconcile ledgers after each group session
Your admin team gets real-time access to spending data, reducing delays and improving accuracy, while your dedicated support team stays focused on delivering the care they need.
As part of any provider plan, there is no limit to the number of support workers you can add to your SpendAble account.
No. SpendAble's unique system allows common cards to be 'checked out' within seconds by a staff member, without compromising your record keeping. For example:
— Support worker arrives at SIL house to do groceries
— Worker logs into their account and selects the SIL house account, and how long they need the card for
— Support worker takes the house card, pays and uploads photo of receipt
— Transaction record will show all details, receipts and tell you which support worker made the payment
You get the benefit of easy, fast and simple processes without compromising on your compliance requirements
Yes. SpendAble works across:
— Group program payments
— Shared transport or activity costs
— Day-to-day finance needs like petty cash or incidentals
— Business-related purchases tied to participant programs
All tracked, exportable, and stored in one place, no need for duplicate systems.
All of your data is hosted within Australia at a highly secure data centre in Sydney. We use the highest levels of encryption and data security practices to ensure your data is protected. This includes but is not limited to robust user management, firewalls and malware prevention, logging and regular backups.
Whether you're managing funds for a single day program or across your full provider business, your records stay safe and accessible whenever you need them.
SpendAble's provider platform has 3 different pricing tiers that caters to the different needs of providers.
SpendAble Basic — starts at $0
SpendAble Professional — starts at $189
SpendAble Enterprise — custom pricing
You can view the specific inclusions of each plan to decide which one is right for you on our provider pricing page
Quality & Safeguards Standard 4 — SpendAble captures all records required for your reporting automatically, in real time, without the manual errors or time delays
Environmental Restraint — SpendAble ensures you have the oversight and governance over how your staff access client funds, without ever removing a participants access, choice and control over their personal funds. You get the best of both worlds!
Yes. Each staff member will receive a unique log in which they can use to spend any money you have given them permission to access, within the rules you set.
So you never have to hold the personal funds of clients in your business banking environment, families or financial guardians can directly deposit funds into the participant's SpendAble account via bank transfer.
This keeps your finance systems clean and separates business funds from client funds. Saving time, reducing risk, and simplifying compliance.
SpendAble has features that identify unusual transactions such as transactions made in irregular locations or of irregular value.
There is a responsibility on the budget manager to oversee transactions as well as to ensure money is spent how it is supposed to.
SpendAble’s supporting tools enable a budget manager to review these intuitively with photos and receipts being required for every transaction made, as well as a dispute resolution capability in the app and budget hub for each transaction, giving your team timely visibility.
Due to the fact every user has their own personalised card, SpendAble and the budget manager have full visibility on who is making each transaction to best understand how the money in each budget is being used.
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