Automate client funds management with complete accuracy and compliance. Track every dollar with real-time spending visibility, powered by secure debit cards. Eliminate the need for manual reconciliation and reduce administrative overhead, giving your finance team more time to focus on what matters.
Turn hours of manual record keeping into seconds
Upload receipts in one click — making evidence collection simple and easy
Program spending rules to enforce spending rules for staff — so you don't have to track it manually
All the information you need to be 100% compliant in your Quality & Safeguard record keeping
Keep client funds and business funds seperate — to keep your balance sheet clean and compliant
Never remove a participant from their money to manage it on their behalf — avoiding environmental restraint violations
See every transaction record the moment the card is tapped, including receipts and photos
One click receipt upload — so providers and families can see everything in one place, straight away
All the spending information you need for compliance reporting, without hours of manual reconciliation
Oversee all client spending in one place
Manage all client funds with the same consistent process, no matter where they live or who supports them
One process, one platform — simple
SpendAble is designed for service providers managing their clients' personal finances. We partner with leading NDIS providers, Aged Care providers, Child & Family Services, and Trustees/Guardians across Australia to streamline financial management. SpendAble empowers finance teams to oversee all spending from a central dashboard, ensuring compliance and simplifying administrative processes. Transactions are easily synced with bank accounts for seamless financial oversight.
SpendAble ensures staff never have to:
— manually record transactions on paper
— store or scan receipts
— complete cash counts
— manually reconcile ledgers
Your admin staff also gain real-time access to records, speeding up record-keeping processes and reducing errors. You can categorise transactions and integrate with your bank accounts, eliminating the need for cumbersome spreadsheets.
As part of any provider plan, there is no limit to the number of support workers you can add to your SpendAble account. The platform allows real-time tracking of all transactions and syncs seamlessly with your bank accounts for full visibility.
No. SpendAble's unique system allows common cards to be 'checked out' within seconds by a staff member, without compromising your record keeping.
For example:
— Support worker arrives at SIL house to do groceries
— Worker logs into their account and selects the SIL house account, and how long they need the card for
— Support worker takes the house card, pays and uploads photo of receipt
— Transaction record will show all details, receipts and tell you which support worker made the payment
You get the benefit of easy, fast and simple processes without compromising on your compliance requirements
Yes. SpendAble can be used for any spending needs your business has including:
— Managing personal funds of clients
— Managing joint costs of SIL/STA
— Procuring payments for groups and day programs
— Business expense management
— Cash management
SpendAble also supports personal finance and budgeting for clients, helping streamline account management and ensure budgets are easily understood by all stakeholders.
All of your data is hosted within Australia at a highly secure data centre in Sydney. We use the highest levels of encryption and data security practices to ensure your data is protected. This includes but is not limited to robust user management, firewalls and malware prevention, logging and regular backups.
SpendAble's provider platform has 3 different pricing tiers that caters to the different needs of providers.
SpendAble Basic — starts at $0
SpendAble Professional — starts at $189
SpendAble Enterprise — custom pricing
You can view the specific inclusions of each plan to decide which one is right for you on our provider pricing page
Quality & Safeguards Standard 4 — SpendAble captures all records required for your reporting automatically, in real time, without the manual errors or time delays
Environmental Restraint — SpendAble ensures you have the oversight and governance over how your staff access client funds, without ever removing a participants access, choice and control over their personal funds. You get the best of both worlds!
Yes. Each staff member will receive a unique login which they can use to spend any money you have given them permission to access, within the rules you set. This streamlined system provides an easy-to-understand way to keep track of spending and ensures ease of use for all support workers.
So you never have to hold the personal funds of clients in your business banking environment, families or financial guardians can directly deposit funds into the participant SpendAble account via bank transfer. This process is simple, ensuring ease of use and eliminating steps in your workflow. Additionally, all transactions are automatically added to the system, providing you with an easy way to keep track of all funds and ensuring that client and business funds never mix.
SpendAble has features that identifies unusual transactions such as transactions made in irregular locations or of irregular value. There is a responsibility on the budget manager to be overseeing transactions as well to ensure money is spent how it is supposed to.
SpendAble’s supporting tools enable a budget manager to review these intuitively with photos and receipts being required for every transaction made, as well as a dispute resolution capability in the app and budget hub for each transaction. Due to the fact every user has their own personalised card, SpendAble and the budget manager have full visibility on who is making each transaction to best understand how the money in each budget is being used.
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