SpendAble makes it easy for staff to manage money, track spending during community outings, and make sure client funds are always used the right way. All this in one simple system that fits how you already deliver care.
Convert manual record keeping into a one-click process
Upload receipts instantly for faster evidence collection
Set spending rules that fit with activity types, staff roles, and budgets
View receipts from every transaction made by staff
Add receipt photos from both staff and clients for extra clarity
Have confidence that client money is being spent in line with rules
See every transaction the moment it happens, with receipts and notes
Experience one-click uploads keep families and providers updated without delay
Get all the financial insight you need for compliance and reporting
Choose whether cash out is available for different budgets
Set time-based spending limits to manage access during scheduled activities
Purpose-built technology that provides guardrails that set participants up for success
SpendAble is designed for community access providers, support services, and care organisations that enable people with daily activities, recreation, and community participation. Whether you're helping people attend appointments, participate in social activities, or local communities, SpendAble simplifies how funds are managed on their behalf.
We work with a wide range of organisations across Australia, including aged care, community care, child and family services, and guardianship providers, to support safe, accountable money handling.
SpendAble removes repetitive admin and streamlines everyday financial responsibilities, so your team can spend more time providing community access support.
Staff no longer need to:
— Manually log every transaction
— Store or scan paper receipts
— Count or handle cash
— Reconcile spending by hand
Your admin team gains real-time access to spending data, improving accuracy and freeing up time to focus on meaningful support.
You can add as many staff as needed. Whether it’s the care team, program staff, or community team members, you can assign roles and permissions that align with your internal processes. Each staff member sees only what they’re allowed to see, no risk, full transparency.
No. SpendAble uses a shared card system that allows cards to be safely checked out and tracked by user.
For example:
— A staff arrives to assist with an outing or community event
— They log into their account, select the relevant client or house
— Take the assigned card, complete the task (like groceries or public transport), and upload the receipt
— Every detail is recorded including who made the purchase, how much was spent, and what it was for
This supports accountability while keeping your process simple and secure.
Yes. SpendAble can be used for any spending needs your business has including:
— Managing personal funds of clients
— Managing joint costs of SIL/STA
— Procuring payments for groups and day programs
— Business expense management
— Cash management
All of your data is hosted within Australia at a highly secure data centre in Sydney. We use the highest levels of encryption and data security practices to ensure your data is protected. This includes but is not limited to robust user management, firewalls and malware prevention, logging and regular backups.
SpendAble's provider platform has 3 different pricing tiers that caters to the different needs of providers.
SpendAble Basic — starts at $0
SpendAble Professional — starts at $189
SpendAble Enterprise — custom pricing
You can view the specific inclusions of each plan to decide which one is right for you on our provider pricing page
SpendAble captures the transaction data you need automatically. very action, from receipts and notes to user history, is logged and accessible when you need it.
This makes it easier to align with internal audits, safeguard standards, and governance frameworks, while reducing the admin load.
It also gives you oversight of how daily tasks, transport, and recreation are funded and reported.
Yes. Each staff member will receive a unique log in which they can use to spend any money you have given them permission to access, within the rules you set.
To keep client money separate from organisational accounts, funds are deposited directly into the client’s SpendAble account via bank transfer. This could be done by families, legal guardians, or approved third parties.
This approach supports compliance, avoids co-mingling, and protects both the organisation and the individual’s financial independence.
SpendAble flags anything that looks unusual, like large or out-of-area transactions.
Each transaction includes:
— A full digital receipt
— Photos and optional notes
— Clear audit trail showing who made the payment and what it was for
Budget managers can review flagged transactions directly through the system, a built-in dispute resolution process if needed.
This level of oversight helps community access providers maintain safety, confidence, and trust with families and support networks.
Yes. Whether your team is assisting with daily tasks, supporting medical appointments, or helping individuals attend local events, this tool is built for those who need flexibility without compromising on accountability.
It’s ideal for managing spending across a wide range of activities, from gardening, hobbies, and recreational outings to enriching experiences that promote well-being, social inclusion, and a sense of belonging.
Support staff can provide help during community participation, track costs for things like public transport or healthcare-related visits, and ensure purchases remain meaningful and aligned with each individual’s needs.
It’s also a fit for organisations that empower people to engage in leisure, build new skills, and move around their community with confidence.
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